Office 365 provides a range of services to meet both personal and professional needs. It provides a platform with a cloud version that allows you to collaborate with people from anywhere and complete tasks more easily. This is why Office 365 is the choice of most enterprises.

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They do, however, also wish to protect their mailbox data from risks and threats of any kind. The majority of professionals favour maintaining a local system backup of their data. Next, people start asking, "How can I save Office 365 emails to my desktop?" It may appear challenging, but if the proper steps are taken, it can actually be completed fairly quickly.

Justification for Office 365 Email Downloads to Desktop

·         Just like your data, cloud-based platforms are constantly vulnerable to hackers and other security risks. As a result, businesses and expert users wish to safeguard their important data by maintaining a backup.

·         As long as your data is easily backed up, you can easily restore it from your system in the event that you unintentionally erase something or discover old emails in Office 365.

·         You have the option to backup your entire email, so you can access it even when your Internet connection is slower.

How Can I Manually Store Office 365 Emails on My Desktop?

You can go to the Outlook export choices to finish the procedure if you have previously installed Outlook on your computer and are able to set up Office 365 with Outlook.

·         After starting Outlook, select the file tab from the taskbar.

·         Hit import/export and then open and export after that.

·         After selecting Export to a file by clicking the next option, the Import/Export dialog box will appear on your screen.

·         After selecting the Outlook data file, touch the following menu items once more.

·         Examine the mailbox's folder that you wish to download.

·         Finally, select Desktop from the browse menu and click Finish to wrap up the procedure.

Why Do Skilled Users Never Use Manual Techniques?

The setup of Office 365 with Outlook and the subsequent steps to export emails are somewhat time-consuming.
It is possible to export the data, although doing so will result in some loss.
Users must possess a sufficient understanding of the platform. A novice may become perplexed and commit an error that could later have major consequences.

How to Use a Different Method to Download Office 365 Emails to Your Desktop?

As you can see, using the manual method increases the likelihood that data may be lost.

Therefore, we advise you to use DataVare Office 365 Backup Tool, which is an excellent option that is made specifically to download all of the data from an Office 365 mailbox. With a powerful algorithm, this tool was specifically designed to provide correct results without requiring any changes. 

Steps To Get Backup Office 365 Emails with Attachment

• Launch the wizard after downloading it to your computer.
• Enter your Office 365 login information to link accounts to the program.

• Navigate to the mailbox's folder or subdirectory that you wish to download.
• Select the PST format from the export types list.
• To obtain the outcome fast, select the output location and then click export.

It's Time to Finish

Almost all of the information needed to preserve Office 365 emails on a desktop has been covered in this educational piece. A common request from Office 365 users is to download their emails to their workstations for storage purposes. The protection of the relevant data is the primary motivation for this. It's also a practical technique to enable offline data access. There are workarounds and manual methods for completing this task. Emails are stored in PST format for the manual, and it has a lot of restrictions. As we covered in the last section, there are workarounds available to help you acquire correct results while saving time and effort.